Privacy Policy

Introduction

This Privacy Policy explains how Cotswold Fine Photos (“we”, “us”, or “our”) collects and uses your personal data when you visit cotswoldfinephotos.co.uk.

We are committed to protecting your privacy and complying with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

What Information We Collect

Information you provide

  • Name
  • Email address
  • Phone number
  • Information submitted via contact forms (Ninja Forms, WPForms)
  • Booking details (via Pixieset)

Client & session information

  • Photography session preferences
  • Family or session-related details you choose to share

Images

  • Photographs taken during sessions (with your consent)

Payment information

  • Payment details are processed securely via Stripe
  • We do not store full card details

Technical & usage data

  • IP address
  • Browser type and device
  • Pages visited and time spent on site
  • Interaction with ads and marketing campaigns

How We Collect Your Data

We collect data through:

  • Website contact and enquiry forms (Ninja Forms, WPForms)
  • Booking system (Pixieset)
  • Payment processing (Stripe)
  • Cookies and tracking technologies
  • Direct communication (email, phone, social media)

How We Use Your Information

We use your data to:

  • Respond to enquiries
  • Manage bookings and deliver photography services
  • Process payments
  • Deliver galleries and images
  • Improve website performance and user experience
  • Measure and optimise advertising campaigns
  • Send marketing emails (only if you opt in)

Legal Basis for Processing

We process your personal data based on:

  • Consent – when you submit forms, accept cookies, or opt into marketing
  • Contract – when you book a photography session
  • Legitimate interests – to improve our services, website, and marketing performance

Cookies & Tracking Technologies

We use cookies and similar technologies to enhance your experience and measure performance.

These include:

  • Analytics cookies (e.g. Google Analytics via Site Kit)
  • Advertising cookies (e.g. Google Ads, Facebook/Instagram tracking pixels)
  • Performance & security cookies (via Cloudflare and caching tools)

These technologies may track your activity across websites to help us deliver relevant advertising.

You can manage or disable cookies through your browser settings. We recommend using our cookie banner to control your preferences.

Advertising & Marketing

We use advertising platforms including:

  • Google Ads
  • Facebook and Instagram (Meta)

These platforms may use cookies or pixels to:

  • Measure ad performance
  • Build audiences
  • Show relevant ads based on your activity

This may involve tracking your interactions with our website after clicking an ad.

Third-Party Services

We use trusted third-party providers to operate our business:

  • Website hosting: WP Engine
  • Booking platform: Pixieset
  • Payment processor: Stripe
  • Forms: Ninja Forms, WPForms
  • Analytics: Google (via Site Kit)
  • Advertising: Google Ads, Meta (Facebook & Instagram)
  • Security & performance: Cloudflare

These providers may process personal data on our behalf and are required to keep it secure.

International Data Transfers

Some of our providers (such as Google, Meta, Stripe, and Cloudflare) may process data outside the UK.

Where this happens, appropriate safeguards (such as Standard Contractual Clauses) are used to protect your data.

How We Store Your Data

We take appropriate technical and organisational measures to protect your personal data.

We retain data only as long as necessary to:

  • Fulfil our services
  • Comply with legal and tax obligations
  • Maintain business records

Your Rights

Under UK GDPR, you have the right to:

  • Access your personal data
  • Correct inaccurate data
  • Request deletion of your data
  • Withdraw consent at any time
  • Object to certain types of processing

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO).

Photography & Image Use

With your explicit consent, we may use images from your session for:

  • Portfolio (website and blog)
  • Social media
  • Advertising and marketing

You can withdraw consent at any time by contacting us.

Contact Us

If you have any questions about this Privacy Policy or your data, please contact:

Cotswold Fine Photos
Email: [email protected]
Phone: 01608 638048

Updates to This Policy

We may update this Privacy Policy from time to time. Any updates will be posted on this page.

Last updated: 04/01/2026